Rules and Regulations

B.E. / B.Tech. Degree Programmes

These rules and regulations are applicable to the candidates admitted from the academic year 2008-09 onwards

1.0 PRELIMINARY DEFINITIONS AND NOMENCLATURE

 In these regulations, unless the context otherwise requires:

  1.  “Programme” means  UG Degree Programme, that is B.E. / B.Tech. degree programme.
  2.  “Branch” means specialization or discipline of B.E. / B.Tech degree programme like Civil Engineering, Information Technology,  etc.
  3.  "Course” means a theory or practical subject studied in a semester, like Mathematics, Physics, etc.
  4.  "University” means ANNA UNIVERSITY.

2.0     QUALIFICATIONS FOR ADMISSION

 The candidates seeking admission to the Degree of   Bachelor of Engineering and Bachelor of Technology shall require satisfying eligibility rules as prescribed by the affiliating University and Directorate of Technical Education, Chennai, from time to time.

3.0         BRANCHES OF STUDY

B.E. Degree                                    

Branch – I      

Civil Engineering

Branch – II 

Electrical and Electronics Engineering

Branch – III

Electronics and Communication Engineering

Branch – IV 

Mechanical Engineering

Branch – V 

Computer Science and Engineering

        B.Tech. Degree

Branch – VI 

Information Technology

4.0    STRUCTURE OF PROGRAMMES
4.1 Every programme shall have a curriculum comprising of both theory and practical courses with well defined syllabi. The courses shall cover:

a. Humanities and Social Sciences

b. Basic Sciences

c. Engineering Science

d. Discipline Core

e. Discipline Electives

f. General  Electives

g. Project

There shall be a certain number of core courses and sufficient number of elective courses that can be opt by the student.  

The blend of different courses shall be so designed that the student, at the end of the programme, would have been trained not only in his/ her relevant professional field but also would have developed as a socially conscious human being.

Further every student shall be made to involve in any one of the character development programmes such as NCC/ NSS / NSO / YRC.

4.2   The curriculum of each semester shall normally be a blend of Theory courses not exceeding six (6) and practical courses not exceeding three (3). However, the total number of courses per semester shall not exceed 9.

4.3  General electives are courses offered by different departments. These courses do not have any prerequisites and could be chosen as electives by students of any branch. Students should opt for general electives only from other departments and will be permitted to register with the approval of both the heads of departments. Maximum number of credits for general electives are 6 (six) and are restricted to study during 6th, 7th and 8th semesters

4.4  Students can also opt for one-credit courses of 14 hours duration, approved by the academic council.  One-credit courses are offered by experts from industry/research organizations/higher learning institutions. Students can complete such one-credit courses during the semesters 3 to 7 as and when these courses are conducted by different departments. A student is also permitted to register for one-credit courses of other departments, provided the student has fulfilled the necessary pre-requisites of the course being offered and subject to the approval of both the heads of departments. There is no limit to the number of one-credit courses a student can register. The one-credit courses are evaluated by the respective course coordinator within 10 days of the completion of the programme. Three successfully completed one-credit courses are equivalent to one elective subject in the final semester. If a student wishes to avail exemption of department electives of final semester, he/she can do so by exercising his/her option in writing to the respective head of department, on or before the last lecture day of 7th semester. The application will be forwarded by the head of the department to the controller of examinations.

4.5  If a candidate who registers for a one-credit course does not successfully complete it, he/she will be automatically treated as withdrawn from that course; alternatively, he/she can re-register for the same course and successfully complete it as and when it is offered subsequently.

4.6  Students can also opt for one additional course from VIII Semester elective subjects, each in V, VI and VII semesters. A student will be permitted to register for such additional courses only if they do not have any standing arrear and subject to the approval of the head of institution. The students who have successfully completed three additional courses will be permitted to carry out the final year project at industries/ research organizations/higher learning institutions for the period of six months, subject to the approval of the head of the institution. In case of failure in the additional course, that will be treated as arrear and he/she will not be permitted to withdraw the course. The students who complete less than three additional elective subjects (through one –credit courses/additional course, before eighth semester) have to complete the remaining elective subjects at the eighth semester.

4.7 The medium of instruction, examinations and project report shall be in       English.

5.0 DURATION OF THE PROGRAMMES  

5.1 The duration for the B.E. / B.Tech. degrees shall extend over a period of Eight (8) consecutive semesters for the candidates admitted in the first semester  but in any case not more than 14 ( fourteen ) semesters and Six (6) consecutive semesters for the candidates admitted in third semester (Lateral Entry students) and not more than 12 ( twelve ) semesters.  Each semester normally consists of 90 working days. In any contingent situation the number of working days per semester shall not be less than 65 days.  The Principal is given the discretionary powers to decide the number of working days. In such contingencies, the Principal shall ensure that every teacher teaches the full content of the specified syllabus for the course being taught.

5.2 For the purpose of regulations, the academic year will be divided into two Semesters, the odd semester normally spanning from June to November and the Even semester from December to May.

5.3 The first semester of B.E./B.Tech. Degree Programmes normally spans from July to December and second semester from January to May.

5.4 The courses in the curriculum of the odd semesters will be conducted only in odd Semesters and that of the even semesters only in even Semesters and a Candidate may proceed to the next higher semester if and only if he /she  has Completed the course prescribed for the previous semesters (vide clause 6.1).

6. 0 REQUIREMENTS FOR COMPLETION OF A SEMESTER

6.1 A candidate who has fulfilled the following conditions shall be deemed to have satisfied the requirements for completion of a semester:

  1. He/she has earned not less than 60% of attendance  in each course in that semester and not less than 75% of attendance on an average in all the courses in that semester put together, and His / her progress has been satisfactory, and
  1. His / her conduct has been satisfactory.

6.2 Students who have earned less than 60% attendance in any individual course of the semester are not deemed to have completed the semester. Students who have earned less than 65% attendance on an average in all the courses of that semester are not deemed to have completed the semester.

6.3 However, a candidate who could secure 60% attendance (without considering any leave) in any individual course and an average attendance greater than or equal to 65% and less than 75% (without considering any leave) in all the courses in the current semester shall be given exemption from the prescribed attendance requirement based on medical leave (hospitalization / accident / specific illness) and On Duty leave for participation in the College / University / State / National / International level Sports events( Vide clause 6.4.1) with prior permission from the Principal / competent authority. Such candidate shall be permitted to apply for condonation to the Principal through the respective HOD paying prescribed fee and after the approval from the principal the candidate shall be permitted to appear for the current semester examinations.

6.4 Attendance for Medical Leave and On Duty Leave (ODL)  for  co-curricular and extra- curricular activities all put together shall be granted up to 10% to satisfy the prescribed minimum average attendance of 75% provided Medical Certificate or certificate of participation in co-curricular / extra – curricular activities from the competent authority had been submitted within THREE working days from the date of rejoining the college.

                                     6.4.1 The following activities shall be considered for the award of On Duty

                        Leave (ODL):

  • Sports and Games: TIES, Inter collegiate, Inter Zonal, Inter University, State level, National level and Open Tournaments.
  • NCC: Camps and expeditions
  • NSS camps
  • YRC activities
  • Cultural Programs
  • Seminar / Symposia: Paper presentation / Quiz
  • Leadership course organized by other organizations & Alumni Association activities
  • Training Programs
  • Association Activities
  • Personal damages incurred during the extra-curricular activities.
  • Projects in Industries/Organizations.
  • Placement activities.

6.5 The students who are consistently good in academics ONLY be considered for the grant of ODL under co-curricular / extra-curricular activities by the competent authorities. Percentage of attendance for the leave period (ML or On Duty Leave or Both) for the purpose of determining eligibility will be worked out based on the actual number  of working days during the period of leave availed by the student and the actual  total number of working days in that semester.         

6.6 The ODL requisition letter shall be forwarded to the Principal through the HOD of the student by the staff in charge of the respective activities before / after completion of every activity.

6.7 The ODL sanctioned letters shall be submitted to the Department office.  The   

Staff in charge of the department office will check the eligibility as per the clause 6.4 & 6.5.for the award of attendance at the end of semester and the same may be submitted to the HOD for approval.

6.8 Those students who are not deemed to have completed the semester with reference to the conditions specified above (vide clause 6.2) shall undergo the semester again in all the courses in the respective semester of next academic year.

7. 0 FACULTY ADVISER (TUTOR)

To help the students in planning their courses of study and for general advice on the academic programme, the Head of the Department will attach a certain number of students to a teacher of the Department who shall function as Tutor for these students throughout their period of study. Such Tutor shall advise the students and monitor the courses undergone by them, check the attendance and progress of the students attached to him/her and counsel them periodically. If necessary, the tutor may also discuss with or inform the parents about the progress of the students through the Head of the Department.

8. 0 CLASS COMMITTEE

8.1 Every class shall have a class committee consisting of teachers student representatives (Cross section of students) and a chairperson who is a faculty not handling the course for the class.  The overall goal of the Class Committee is to improve the teaching-learning process.  The functions of the class committee include:

  • Resolving difficulties experienced by students in the classroom and in the laboratories.
  • Clarifying the regulations of the degree programme and the details of rules therein.
  • Informing the student representatives the academic schedule including the dates of assessments (Tests & Assignments) and the syllabus coverage for each assessment.
  • Evaluating the performance of the students of the class after each test and finding the ways and means of improvement.
  • Identifying the weak students, if any, and requesting the teachers handling the subject to provide some additional help or guidance or coaching to such weak students.

8.2  The class committee for a class is normally constituted by the Head of the department. However, if the students of different branches are mixed in a class (like the first semester which is generally common to all branches), the class committee is to be constituted by the Chief Tutor.

8.3  The class committee shall be constituted on the first week of commencement of the semester.

8.4  At least 6 student representatives of boys and girls shall be included in the class committee.

8.5  The chairperson of the class committee may invite the Tutor(s) and the Head of the department to the meeting of the class committee.

8.6  The Principal may participate in any class committee of the institution.

8.7  The Chair person is required to prepare the minutes of the meeting, signed by the members and submit the same to HOD within two working days of the meeting. HOD will in turn forward the same to the Principal.

8.8  The class committee shall meet three times in a semester:

  • The first meeting within 10 days from the date of commencement of the semester.
  • The second meeting a week after the first test results.
  • The third meeting before the last lecture day of the semester.

8.9 During these meetings the representative of the class shall meaningfully interact and express the opinions and suggestions of the other students of the class to improve the effectiveness of the teaching-learning  process.

9.0      System of Examination

9.1 Performance in each course of study shall be evaluated based on continuous internal assessment throughout the semester and (ii) a terminal examination at the end of the semester.

9.2 Each course excluding Project work shall be evaluated for a maximum of 100 Marks. The Project work shall be evaluated for a maximum of 300 marks.

          9.2.1     For all the theory and practical courses other than project work, the Continuous internal assessment will carry 50 marks while the Terminal examination will carry 50 marks.

9.2.2     For project work, the continuous internal assessment will carry 150 marks while the terminal examination will carry 150 marks.

9.3  The Terminal examination (Theory & Practical ) of 3 hours duration shall ordinarily be conducted between October and December during the Odd Semesters and between March  and  May during the Even semesters.  All Practical examinations shall be conducted and evaluated internally by the     Department itself.

9.4 The terminal examination for project work shall comprise of evaluation of the final report submitted by the project group (of not exceeding 4 students) by an external examiner followed by a viva-voce examination conducted separately for each student by a committee consisting of an external examiner, HOD or staff nominated by HOD (Internal Examiner) and Guide of the project group.

9.5 The project report shall carry a maximum of 50 marks (same mark awarded to every student of the project group) while the viva-voce examination shall carry 100 marks (awarded to each student of the project group based on the individual performance in the viva-voce examination).

9.6 For all the practical courses and project work students shall obtain bonafide certificate  for the Record/ Project work completed from the Faculty in-charge/ Guide and HOD at the end of the semester. Students who have not obtained the bonafide certificate are not permitted to appear for the terminal examination

9.7 The internal and external examiners for practical courses and project work shall be appointed by the HOD/ COE

9.8 Students are prohibited from entering into the examination Hall / Laboratories with any Book or portion of book, manuscript, or paper of any description or      Communicating with or copying from each other or communicating with any one   outside the examination Hall / Laboratories.Programmable calculator. Cell phone shall not be permitted inside the examination hall / Laboratories. However, any required codebooks and data sheets / books if necessary may be permitted in side the examination hall / laboratories  with the  approval  of the Chief   Superintendent/ Examiners .The students be  warned  that any form of  Malpractice will be dealt with severely. The punishment may even be canceling all the examinations undertaken by the student and debarring permanently from all the examinations and disciplinary action will be taken by the college authorities after conducting enquiry.

9.9 Identity card/ Hall ticket of the college must be produced at the time of terminal examination. Any candidate fails to produce Identity card/Hall ticket shall be levied a spot fine by the Chief superintendent/ Examiners.

10.0 PROCEDURE FOR AWARDING MARKS FOR CONTINUOUS ASSESSMENT

10.1    Theory courses

a. The award of marks for continuous assessment shall be based on three tests and three Assignments/tutorials/seminars/mini projects.

b. The apportioning of marks shall be as follows:

                     40 marks for tests

                     10 marks for assignments/tutorials/seminars/mini projects

c. Three tests will be conducted as per the schedule given in the academic calendar. Each Test carries maximum of 50 Marks. Among the three tests, the best two test marks will be considered for the award of test continuous assessment of 40 Marks. 

d. There will be three assignments for each course which will be considered for awarding marks for assignment.

e. Both test and assignment marks put together is Max. 50 and rounded to nearest integer if necessary.

  10.2        Practical courses

Minimum one test should be conducted at the end of the semester. The continuous assessment mark will be awarded as follows:

Test mark

20

Average mark awarded for Viva – voce, Conduct of experiments, Observation & Results in regular class work

20

Average of the marks awarded for Recordin regular class work

 

10

All the marks put together (Max. 50) and rounded to nearest integer if necessary.

  10.3        Project Work

The HOD shall constitute a review committee. There shall be three assessments (each 100 Marks) during the semester by the review committee. The student shall make presentation on the progress made by him / her before the committee. The total marks obtained in the three assessments shall be reduced and rounded off to the nearest integer to 150 marks.( vide clause 9.2.2 )

10.3.1  A candidate may, however, in certain cases, be permitted to work on the project in an Industrial/Research Organization, on the recommendation of the Head of the Department, with the approval of the Head of the Institution. In such cases, the Project work shall be jointly supervised by a Guide of the department and an Engineer / Scientist from the Organization and the student shall be instructed to meet the Guide and HOD and to report the progress in any working day of every 15 days and to attend the review committee meetings for evaluating the progress. These candidates will produce a certificate of attendance from the Industry / Research Organization where the Project is done. The students are permitted to avail a period of one month for doing their projects in industries / organizations.

10.4 Every teacher is required to maintain an Attendance and Continuous Assessment Record which consists of attendance marked for each lecture or practical or project work classes, the tests & assignment marks and record of class works (topics covered) separately for each course. This should be submitted to the Head of the department at the end of every month for checking the syllabus coverage and the records of test marks and attendance. The Head of the department will sign with date after due verification. At the end of the semester, the HOD should verify the register  and keep this document in his/ her safe custody for five years. The register will have to be produced for scrutiny by the Principal or any inspecting authority whenever called for.  The faculty handling courses for a particular programme from other department (Eg. English, Mathematics, Science, etc..) shall submit the register to the HOD of the programme .

  11.0            REQUIREMENTS FOR APPEARING FOR THE TERMINAL EXAMINATION

  11.1   A candidate shall be permitted to appear for the terminal examinations only if,

  1. he/she satisfies the  requirements prescribed above  in clause 6.0 and
  2. he/she earns a progress certificate from the Head of the Department for having satisfactorily completed the course of study prescribed in the semester as required by these regulations  and
  3. the candidate’s conduct has been satisfactory and
  4. he/she has paid the examination fees and registered for the examinations  for all the courses of current semester and all the arrear courses, if any. If any candidate fails to register and pay the examination fees within the due date, he /she shall be permitted:
  • to continue their studies in the next higher semester, provided that the candidate should satisfy the requirements as stipulated in clause 6.0 of this regulations and
  • to write the current semester courses and arrear courses if any, in the next supplementary examination as arrear courses on registration and  payment of fees.  It will be counted as an attempt for the candidate.

  12.0       ELIGIBILTY FOR PASS IN EACH COURSE

12.1 A candidate who secures not less than 50% of total marks (both continuous assessment and terminal examination marks put together) prescribed for the  courses with a minimum of 50%  marks prescribed for the end semester Terminal examination  in both theory and practical courses (including project work) shall be declared to have passed the examination.

12.2 If a candidate fails to secure a pass in a particular course, it is mandatory that he/she shall register and reappear for the examination in that course during the next semester when examination is conducted in that course;he/she should continue to register and reappear for the examination till he /           she secures a pass.  However, the continuous assessment marks obtained by the candidate in the first attempt shall be retained and considered valid for all subsequent attempts.

12.3 A candidate can apply for revaluation of his/her semester examination answer paper in a theory course, within a week from the declaration of results, on payment of a prescribed fee through proper application to the Controller of Examinations. The Controller of Examination will arrange for the revaluation and the results will be published before the commencement of supplementary examinations. Revaluation is not permitted for practical courses and for project work.

 12.4 Award of Grades  

Range of total marks

(Continuous assessment +

Terminal examination marks)

Letter Grade

Grade Point(GP)

90 to 100

S

10

80 to 89

A

9

70 to 79

B

8

60 to 69

C

7

50 to 59

D

6

00 to 49

U

0

On-Completion of a semester

(Repeat course)

I

0

With drawl from

Terminal examination

WW

0

Absent

A

0

  GPA = Sum of (credits X GP) / Sum of credits

Cumulative GPA (CGPA) will be calculated in a similar manner, considering all the subjects registered from the first semester.  U, I, W and AA grades will be excluded for calculating GPA and CGPA

  13.0        ISSUE OF GRADE CARD

A grade card for each semester will be issued, containing the following information through the HOD after the publication of the results.

  1. The credits registered and earned.
  2. Grade obtained in each course.
  3. Grade Point Average of the semester and Cumulative Grade Point Average earned up to the semester.
  4. Month and year of appearance.
  5. Subject code and Title.

14.0 ELIGIBILTY FOR THE AWARD OF DEGREE

 14.1 A candidate  shall  be eligible for the award of  degree only  if he/ she enrolls for all the courses  and earns the minimum number of credits (184 credits which includes 6 credits for general electives offered by other departments )  prescribed in the curriculum  of the respective degree programme.

In addition the candidate should earn 6 credits for co-curricular and extra curricular activities which will not be included for classification. A candidate  who has acquired the minimum number of total credits prescribed in the curriculum for the award of degree will not be permitted to enroll for more     subjects to improve his / her GPA.

14.2 A candidate seeking B.E. / B.Tech degree shall be required to undergo the prescribed courses of study and evaluation in the college for the specified duration and to pass all the examinations prescribed therefore.

14.3 The maximum time limit for the completion of the B.E. / B.Tech. Degree programmes will be 7 (SEVEN) years (FOURTEEN consecutive semesters) from the date of admission to the first semester of the programme and 6 (SIX) years (TWELVE consecutive semesters) for the lateral entry candidates from the date of admission to the third semester of the programme.

14.4 The candidate completes the NCC / NSS /NSO/ YRC requirements.

14.5 No disciplinary action pending against the student.

 15.0 CLASSIFICATION OF THE DEGREE AWARDED

 15.1 First class with Distinction

A candidate who qualifies for the award of degree (vide clause 14.0) having passed the examination in all the courses within EIGHT semesters (SIX semesters for Lateral Entry candidates) consecutively without break of study, in his / her first appearance and securing a CGPA of not less than 8.00 shall be declared to have passed in First class with distinction. For this purpose the authorized break of study (vide clause 16.0) and withdrawal from the examination (vide clause 17.0) will not be counted as an attempt.

15.2.  First Class

A candidate who qualifies for the award of degree (vide clause 14.0) having passed the examination in all the subjects within EIGHT semesters (all the subjects within SIX semesters for Lateral Entry candidates) consecutively and securing a CGPA of not less than 6.50 shall be declared to have passed in First class. For this purpose the authorized break of study (vide clause 16.0) and withdrawal from the examination (vide clause 17.0) will not be counted as an attempt.

15.3. Second Class

All other candidates who qualify for the award of degree having passed the examination in all the courses and fulfilling the requirements given in clause 14.0 above shall be declared to have passed in Second Class.

15.4 A candidate who is absent for semester examination in a course /  project  work after having registered for the same shall be considered to have appeared for that examination for the purpose of classification.

16.0 TEMPORARY BREAK OF STUDY FROM A PROGRAMME

a. A candidate is not normally permitted to break the study temporarily. However, if a candidate intends to temporarily discontinue the programme in the middle for valid reasons (such as accident or hospitalization due to prolonged ill health) and to rejoin the programme, he/she shall apply in advance to The Principal, through the Head of the Department stating the reasons, in any case, not later than the last date for registering for the semester examinations of the semester in question. 

b. The candidate permitted to rejoin the programme after the break shall be governed by the rules and regulations in force at the time of rejoining.

c. The duration specified for passing all the courses for the purpose of classification vide Clause 15.1 and 15.2 shall be increased by the period of such break of study permitted.

d. The total period for completion of the programme reckoned from the commencement of the  first semester to which the candidate was admitted shall  not exceed the maximum period specified in clause 14.3 irrespective of the  period of break of study in order that he/she may be eligible for the award of the  degree.

e.  If any student is detained for want of requisite attendance, progress and good conduct, the period spent in that semester shall not be considered as permitted  ‘Break of Study’  and Clause 16.0(c) is not applicable for this case.

17.0  PROVISION FOR WITHDRAWAL FROM THE EXAMINATIONS

17.1 A candidate will be permitted to withdraw in any one of the semesters except first semester (Third semester for lateral entry candidates) during the entire duration of the degree programme for valid and genuine reasons by making an application in the office of the Controller of Examinations through the respective HOD for withdrawal at least one day in advance of the last theory examination in that semester. When he / she appears subsequently, he / she has to appear for all the subjects of that semester on registration and payment of fees. Subsequent appearance will not be  counted as separate attempt.

17.2 Those candidates who withdraw are eligible for the award of First Class and First Class with Distinction as per the requirement in this regard.  However he / she will not be considered for ranking.

17.3 Withdrawal is permitted only once in the whole programme.

17.4. Withdrawal is not permitted to the candidate who has not satisfied the conditions prescribed in clause 6.0 as requirements for completion of a  semester.

18.0  INDUSTRIAL VISIT / TRAINING               

18.1 Every student is expected to undergo one industrial visit per semester, starting second semester of the programme.

18.2 Every student is expected to undergo In-plant training in any industry/ organization for a minimum period of 4 weeks duration during the entire programme of studies.

19.0  PERSONALITY AND CHARACTER DEVELOPMENT

All students shall enroll, on admission, in any one of the personality and character development programmes (the NCC/NSS/NSO/YRC) and undergo training and attends camps as prescribed by the respective officers / coordinators. The training shall include classes on hygiene and health awareness and also training in first aid.

National cadet Corps (NCC) will have a number of parades/camps specified by the NCC officer.

National Service Scheme (NSS) will have social service activities in and around the college.

National Sports Organization (NSO) will have sports, games, drills and physical exercises

Youth Red Cross (YRC) will have activities related to social services in and around college.  However YRC will not have special camps.

While the training activities will normally be during weekends, the camp will normally be during vacation period.

Every student shall put in a minimum attendance in the training and attend the camp (except YRC). The training and camps (except YRC) shall be completed during the first year of the programme.  However, for valid reasons, the Principal may permit a student to complete this requirement in the second year.

20.0 DISCIPLINE

Every student is required to observe discipline and decorous behavior both inside and outside the college and not to indulge in any activity, which will tend to bring down the prestige of the college.

21.0 REVISION OF REGULATIONS AND CURRICULUM

The standing committee/Academic Council of the College reserves the right to revise or change or amend the regulations, the scheme of examinations, the curriculum and the syllabi from time to time if found necessary.

22.0  SPECIAL CASES

In the event of any clarification in the interpretation of the above rules and regulations, they shall be referred to the Standing Committee.  The Standing Committee will offer suitable interpretations/ clarifications /amendments required for special case on such references and get them ratified in the next meeting of the Academic Council. The decision of the Academic Council is final.

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